Registering assets via the purchase journal
Registering assets via the purchase journal or general journal
Introduction
You have just purchased a new asset and
have received the purchase invoice from the supplier. Besides having the
possibility to create a purchase journal entry from asset maintenance
, it is also possible to
create an asset from the purchase journal. For this you enter the purchase
invoice in the purchase journal of Exact Globe 2003
Enterprise
.
Explanation of the fields
Step
1
An asset is always an item that is purchased from a certain
supplier. This initial purchase is therefore the first step of the asset
registration. It is only possible to enter the asset once three asset accounts
have been defined:
-
Balance account (purchase amount) of the asset
-
Balance account (depreciation) of the asset
-
Profit and loss account of the depreciation costs
These GL accounts are used to process the relevant
depreciations in your financial administration. These accounts can be created
in the maintenance of GL accounts. After having linked the asset to a asset
group, the sub-administration of the account will be ‘Asset account’.
Furthermore, the attribute ‘Item’ will be made mandatory when using this
account.
To make a new Asset account, choose [Finance/General
ledger/Chart of G/L’s]. Choose new and enter the desired data:
Step
2
After having created all GL accounts, an item can be
created via the item maintenance. This item will later be linked to the asset. If
you also wish to register serial numbers from the purchase journal, the item
must have the attribute ‘Serial’.
Note that an item will only have the attribute ‘Asset’ when
it has been linked to a serial number.
Furthermore, make sure the asset account
is filled in the maitenance of this item on the tab 'Financial'.
Step
3
Once you have gone through the past steps, the purchase
invoice can be entered in the purchase or general journal. Once the item from
step 2 has been selected, the selection screen for serial numbers will be
opened.
Here, an existing serial number can be selected.
Step
4
If no serial number is created yet, a new serial number can
also be created at this stage.
The maintenance screen for assets is now opened. A new
serial number can be defined. As soon as all necessary data is entered, the
screen can be closed via ‘Save’ and ‘Close’. The serial number is now linked to
the purchase entry.
Now, the planned depreciations can be
calculated by opening the serial number in question via the maintenance screen for assets
.
After the transactions have been calculated, the budgeted
depreciations can be processed.
Main Category: |
Support Product Know How |
Document Type: |
Support - On-line help |
Category: |
On-line help files |
Security level: |
All - 0 |
Sub category: |
Details |
Document ID: |
10.625.514 |
Assortment: |
Exact Globe+
|
Date: |
26-09-2022 |
Release: |
|
Attachment: |
|
Disclaimer |